Our Corporate Governance Guidelines are established to provide a structure within which our directors and management can effectively pursue PassPort’s objectives for the benefit of stakeholders in the process of educating our youth. These guidelines serve as a flexible framework within which to conduct business, not as a set of binding legal obligations. These guidelines should be interpreted in the context of all applicable laws, PassPort’s charter documents and other governing legal documents and company policies.
Officers and Directors
The fundamental responsibility of the officers and directors is to exercise their business judgment to act in what they reasonably believe to be the best interests of the client and PassPort LLC. It is the duty of the officers and directors to oversee management’s performance to ensure that PassPort LLC operates in an effective, efficient and ethical manner in order to produce a positive change in education. The officers and directors also evaluates PassPort’s overall strategy and monitors PassPort’s performance against its operating plan and against the performance of its peers.
Additionally, the officers and directors have responsibility for risk oversight. The officers and directors are responsible for oversight of strategic, financial and execution risks and exposures associated with PassPort’s business strategy, product innovation and sales road map, policy matters, significant litigation and regulatory exposures, and other current matters that may present material risk to PassPort’s financial performance, operations, infrastructure, plans, prospects or reputation, acquisitions and divestitures.
Directors are expected to invest the time and effort necessary to understand PassPort’s business and financial strategies and challenges. The basic duties of the directors include leading meetings and actively participating in all matters of PassPort LLC. Directors are also expected to make themselves available outside of regular business hours for advice and consultation.
Maintaining a strong relationship between us and our clients is paramount to improving education. The cooperation that is fostered is intended to create opportunities for all stakeholders to strengthen and change the school(s) for the better. Our company focuses on interests rather than positions to achieve increased productivity, improved performance, and effectiveness. Our clients value PassPort not only because we deliver a great service, but because we hold ourselves to a higher standard in how we treat people. Keeping the following principles in mind will help us to maintain that high standard:
Integrity. Our reputation as a company that our clients can trust is our most valuable asset, and it is up to all of us to make sure that we continually earn that trust. All of our communications and other interactions with our users will increase their trust in us.
Usefulness. We have one guiding principle in our operation: “Is what we are offering useful?” What we offer is not only original but useful, and we want to become even more useful to you.
Responsiveness. Part of being useful and honest is being responsive: We act based on your feedback. We take pride in responding to communications from our clients, whether questions, problems or compliments. If something is not useful, we work to make it useful.
Take Action. Any time you feel we are not serving you let someone in the company know. Continually improving our service takes all of us. You don’t just speak for yourself, you are the voice of the people.
Passport Code of Conduct
Do no evil and be nice. Always do the right thing, following the law, act with honor and treat each other with respect.
Everything we do in connection with our work at PassPort is measured against the highest possible standards of ethical business conduct. We set the bar that high because there is no ethical reason to set it low. I hope our commitment to the highest standards will help us attract loyal clients and provide a superior product. Trust and mutual respect among all stakeholders are the foundation of success, and they should radiate in all our endeavors.
We strive to follow this code in its spirit and letter so we can lead by example. And if you have a question or ever think that one of our PassPorter’s or the company as a whole may be falling short of our commitment, don’t be silent. Let me know at CEO@PassPort.education or 423.505.4618.
Who Must Follow Our Code?
We expect all of our employees this code. Failure to do so can result in disciplinary action, including termination of employment. Moreover, while the code is specifically written for PassPort employees, we expect others who may be temporarily assigned to perform work or services for PassPort to follow the code in connection with their work for us. Failure of a PassPort contractor, consultant or other covered service provider to follow the code can result in termination of their relationship with PassPort.
Privacy, Security and Freedom of Expression
We know that you trust us with personal information. Preserving that trust requires that each of us respect and protect the privacy and security of that information. Our security procedures strictly limit access to and use of users’ personal information, and require that each of us take measures to protect user data from unauthorized access. We know our responsibilities under these procedures, and collect, use, and access user personal information only as authorized by our security policies, our privacy policies and applicable data protection laws.
Business Conduct Policy
Passport LLC conducts business ethically, honestly, and in full compliance with all laws and regulations. This applies to every business decision in every area of the company worldwide.
Principles of Business Conduct
PassPort’s success is based on creating innovative, high-quality products and services and on demonstrating integrity in every business interaction. PassPort’s principles of business conduct define the way we do business worldwide. These principles are:
Honesty. Demonstrate honesty and high ethical standards in all business dealings.
Respect. Treat customers, suppliers, employees, and others with respect and old fashioned southern hospitality.
Confidentiality. Protect the confidentiality of PassPort’s information and the information of our customers, suppliers, and employees.
Compliance. Ensure that business decisions comply with all applicable laws and regulations.
Please notify PassPort of any concerns regarding accounting practices, internal controls, financial statements, auditing or conflict matters by mail to the following address:
PassPort, LLC, Attention CFO: Amy Myhan, 9226 Belleau Ridge Drive, Ooltewah, Tennessee 37363
You may report your concerns anonymously; however PassPort, LLC encourages you to provide your name and contact information so that we may contact you directly if necessary during an investigation and respond to your concern.
We take our passion for innovation beyond our products and into our practices. As part of our continuing mission to leave the world better than we found it, we partner with our schools to protect the beautiful planet we live in. While our company saves paper and improves student management we want to help schools create their own self-sustaining recycling programs.
We’ve come a long way from an idea – but we have remained true to our birthplace and maintain our headquarters in the Tennessee Valley.
Lance Myhan founded PassPort in the summer of 2014. Since then, the company has grown from an idea into a system that schools and parents depend on.
Harassment and Discrimination
PassPort encourages a creative, culturally diverse, and supportive work environment.
PassPort is committed to providing a workplace free of discrimination and sexual harassment, as well as harassment or discrimination based on such factors as race, color, creed, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, genetic information, physical or mental disability, pregnancy, medical condition, or any other basis protected by local law. PassPort will not tolerate discrimination or harassment of employees or non-employees with whom we have a business, service, or professional relationship. This applies to interactions with employees, customers, suppliers, and applicants for employment and any other interactions where you represent PassPort. If you feel that you have been harassed or discriminated against or have witnessed such behavior, report the incident to the attention of CEO Lance Myhan.
Alcohol, Drugs and a Smoke Free Environment in the Workplace
Employees are prohibited from manufacturing, distributing, dispensing, possessing, using, or being under the influence of illegal drugs in the workplace. Use of alcohol or medications on the job or before work can cause safety issues, damage customer relations, and hurt productivity and innovation. Use good judgment and keep in mind that you are expected to perform to your full ability when working for PassPort.